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CARES ACT

Higher Education Emergency Relief Fund Reporting Emergency Financial Aid to Student

Statuary Authority: Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security Act (CARES), authorized the Secretary of Education (Secretary) to allocate grant funds to Mountwest Community & Technical College (MCTC) in the amount of $564,604 to provide emergency grants to students for expenses related to the disruption of MCTC campus operations due to the coronavirus.

In April 2020, MCTC executed a CARES Act Higher Education Emergency Relief Fund (HEERF) Certification and Agreement with the U.S. Department of Education (DOE) that provides assurance that MCTC intends to make Emergency Financial Aid Grants available to students and directs MCTC to submit a report to the Secretary describing the used of funds distributed from the HEERF.

Click the link to fill out your Cares Act Application Form.

Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSSA) – Emergency Financial Aid Grants to Students

Mountwest Community & Technical College (MCTC) received $564,604 in funds from the Department of Education under CRRSSA for Emergency Financial Aid Grants to students.

· As of February 3, 2021, Mountwest determined there were 834 students eligible to receive grants under CRRSSA. To be eligible for an award, Mountwest used the following criteria:

  1. Students must have completed a FAFSA
  2. Students must be enrolled in at least 6 credit hours in the semester

 

Grants were awarded on the following terms:

  1. Pell Eligible students who were full-time (12 credit hours) were awarded $930 emergency financial aid grants. There were 414 students in this population.
  2. Pell Eligible students who were part-time (less than 12 credit hours, but at least 6 credit hours) were awarded $465 emergency financial aid grants. There were 133 students in this population.
  3. Non-Pell Eligible students who were full-time (12 credit hours) were awarded $500 emergency financial aid grants. There were 204 students in this population.
  4. Non-Pell Eligible students who were part-time (less than 12 credit hours, but at least 6 credit hours) were awarded $250 grants. There were 83 students in this population.

 

Mountwest must have been able to verify the student was attending class to be eligible for an award.

Students who did not have a BankMobile account or did not set a refund preference had their grants returned to the College. Mountwest has made and will continue to make efforts to contact students whose grant was returned. If no contact was made then those grants will be redistributed to eligible students at a later date.

A second round of grants will be forthcoming to those students who Mountwest deemed eligible but were not included in Round one due issues with attendance reporting or who attended second eight week courses only.

Higher Education Emergency Relief Fund Acknowledgement and Reporting – Emergency Financial Aid Grants to Students

• Mountwest Community & Technical College (MCTC) acknowledges the institution signed and returned to the Department of Education the Certification and Agreement and assures MCTC intends to use no less than 50% of the funds received under Section 18004(a)(1) of the CARES act to provide Emergency Financial Aid Grants to students.

• MCTC received $564,604 in funds from the Department of Education under Section 18004(a)(1) of the CARES Act for Emergency Financial Aid Grants to students.

• The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the end of December 2020 is $566,592.

• The estimated total number of students eligible for Emergency Financial Aid grants was 1,539.

• MCTC awarded 631 students (unduplicated headcount) an Emergency Financial Aid Grant.

• MCTC established eligibility requirement for CARES grants based on guidance from the Department of Education. Criteria included:

  • Eligibility for awards under Title IV financial aid requirements.
  • Degree seeking students.
  • Students enroll in courses physically taking place on MCTC Campus.
  • Students enrolled in exclusively distance learning courses were initially excluded due to DOE guidance.

 

The amount of grants awarded to each student was determined by:

Expected Family Contribution

  • Zero ($0) EFC
  • $1 – $1,600 EFC
  • $1,601 – $5,576 EFC
  • $5,577 and over EFC

Number of Credit Hours Attempted

Full-time – 12 credit hours or more

3Q time – 9 to 11 credit hours

Half-time – 6-8 credit hours

LTH time – 5 credit hours or less

 

Communication with Students

Students awarded CARES grants by MCTC were notified through their official MCTC email. The following communication was sent:

As part of the CARES Act passed by Congress, Mountwest received over $560,000 in emergency funding to award to students as a cash grant. You have been identified as a recipient.

There are two tasks you need to complete before you can receive your CARES Act cash grant:

1. Acknowledge your enrollment in on-campus (face to face) courses as of March 13, 2020, and incurred COVID-19 related expenses. To complete this requirement, please log into your myMCTC account then follow the instructions below

a. Select the menu option titled “PERSONAL INFORMATION”

b. Scroll to the bottom of the PERSONAL INFORMATION menu and select “ANSWER A SURVEY”

c. Select the survey titled “CARES Act Cash Grant Certification”

d. Read the statement provided and complete the survey by selecting:

a. “Yes – I do” to certify you were enrolled and incurred COVID-19 related expenses OR

b. “No – I do not” to indicate you do not certify you were enrolled and incurred COVID-19 related expenses

e. Click “Survey Complete”

 

This MUST be completed before the grant will be awarded.

2. Ensure your BankMobile account is active and a refund preference has been selected. To activate your account please do the following:

Visit www.refundselection.com to enter your personal code (arrived in a green envelope or via email at the beginning of the term).

Select how you want your funds to be delivered.

If you do not have a code or never received one, please click on the “Need A Code” link on the www.refundselection.com site.

If you still need assistance, please submit an email to cashier@mctc.edu placing “BankMobile Code” in the subject line.

If a refund preference is not selected, your grant award will be returned to the College.

Please do not contact the Office of Financial Aid regarding the award at this time. Once the grant is awarded you will be notified through your official MCTC email

Award Information

• As of May 20, 2020, MCTC has distributed $240,159 in Emergency Financial Aid Grants to 530 students.

• MCTC estimates as of May 1, 2020, 765 students are eligible to receive Emergency Financial Aid Grants under section 18004(a)(1) of the CARES Act

• As of July 13, 2020, MCTC has distributed $546,592 in Emergency Financial Aid Grants to 624 students.

 

Method of Award

MCTC established eligibility requirements for CARES grants based on guidance issued from the DOE. Eligibility criteria included:

• Eligibility for awards under Title IV financial aid requirements.

• Degree seeking students.

• Students enrolled in courses physically taking place on MCTC campus.

Students enrolled in exclusively in distance learning courses were initially excluded because there was no disruption in campus operations and exclusively online students were excluded from the original formula allocation developed by the DOE.

The amount of the grants issued to each student were determined by:

The expected family contribution (EFC) of the student. The ranges utilized were:

  • Zero ($0) EFC
  • $1 – $1,600 EFC
  • $1,601 – $5,576 EFC
  • $5,577 and over EFC

 

The number of credit hours attempted by the student. The ranges were:

  • Full-time – 12 credit hours or more
  • 3Q time – 9 to 11 credit hours
  • Half-time – 6-8 credit hours
  • LTH time – 5 credit hours or less

Communication with Students

Students awarded CARES grants by MCTC were notified through their official MCTC email. The following communication was sent:

As part of the CARES Act passed by Congress, Mountwest received over $560,000 in emergency funding to award to students as a cash grant. You have been identified as a recipient.

There are two tasks you need to complete before you can receive your CARES Act cash grant:

1. Acknowledge your enrollment in on-campus (face to face) courses as of March 13, 2020, and incurred COVID-19 related expenses. To complete this requirement, please log into your myMCTC account then follow the instructions below.

  • a. Select the menu option titled “PERSONAL INFORMATION”
  • b. Scroll to the bottom of the PERSONAL INFORMATION menu and select “ANSWER A SURVEY”
  • c. Select the survey titled “CARES Act Cash Grant Certification”
  • d. Read the statement provided and complete the survey by selecting:
  • a. “Yes – I do” to certify you were enrolled and incurred COVID-19 related expenses OR
  • b. “No – I do not” to indicate you do not certify you were enrolled and incurred COVID-19 related expenses
  • e. Click “Survey Complete”

 

This MUST be completed before the grant will be awarded.

2. Ensure your BankMobile account is active and a refund preference has been selected. To activate your account please do the following:

  • Visit www.refundselection.com to enter your personal code (arrived in a green envelope or via email at the beginning of the term).
  • Select how you want your funds to be delivered.
  • If you do not have a code or never received one, please click on the “Need A Code” link on the www.refundselection.com site.

 

If you still need assistance, please submit an email to cashier@mctc.edu placing “BankMobile Code” in the subject line.

If a refund preference is not selected, your grant award will be returned to the College.

Please do not contact the Office of Financial Aid regarding the award at this time. Once the grant is awarded you will be notified through your official MCTC email.

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