Coordinator for Student Success and Care Center

Department:  Accessibility and Wellness, Student Services
Reports To:  Director of Accessibility and Wellness

Salary Range:  $35,568-$42,000/year.

FLSA Status:  Nonclassified, Full-time, benefits eligible, Exempt – 323557

This is a temporary grant funded position through September 30, 2030.

Position Summary:

The Coordinator for Student Success and Care Center supports the overall well-being and success of Mountwest students by coordinating programs and services that remove barriers to learning, enhance accessibility support, and promote student wellness. This position plays a key role within the Student Care Center, serving as a compassionate and proactive resource for students facing personal, academic, or situational challenges. The coordinator connects students to campus and community resources, ensuring they have the support necessary to persist and succeed. Additionally, this position manages the college’s Accessibility Services program and wellness initiatives, fostering an inclusive and supportive campus environment.

Essential Duties and Responsibilities:

• Administer the Accessibility Services program, ensuring compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and other relevant laws and institutional policies.
• Serve as the first point of contact for students requesting disability-related accommodations or support.
• Coordinate intake, review documentation, and develop individualized accommodation plans for eligible students.
• Serve as a central point of contact within the Student Care Center, assisting students in identifying and removing barriers to success by connecting them with campus resources (academic support, financial aid, advising, etc.) and community-based services (mental health, housing, transportation, food assistance, etc.).
• Provide holistic support through proactive outreach, case management, and follow-up to ensure students are connected with appropriate resources and remain engaged.
• Develop and maintain partnerships with community agencies and organizations to enhance available student support services and referral networks.
• Collaborate with faculty, staff, and campus departments to promote awareness of available student care and wellness resources.

• Manage the Student Wellness Advisory Board, including scheduling meetings, preparing agendas, and coordinating related wellness initiatives and events.
• Assist in developing and delivering workshops, trainings, and outreach programs focused on disability awareness, wellness, and student success.
• Maintain accurate and confidential records in compliance with FERPA and institutional policies.
• Collect and analyze data to assess program effectiveness and recommend improvements to enhance student outcomes.
• Support campus-wide wellness, retention, and student success initiatives within the Division of Student Services.
• Serve as an active team member within the Division of Student Services and assisting with enrollment and retention initiatives. 
• Perform other duties as assigned.

Qualifications:

Education and Experience:

• Bachelor’s degree in Counseling, Education, Social Work, Psychology, Rehabilitation, or a related field required; Master’s degree preferred.
• Experience working in higher education, social work, counseling, or case management, is preferred. 

Knowledge, Skills, and Abilities:

• Strong understanding of the ADA, Section 504, and best practices in accessibility services and accommodations.
• Excellent interpersonal and communication skills, with the ability to build rapport and foster trust with students.
• Demonstrated commitment to success of students with disabilities and any student facing personal or academic barriers.
• Knowledge of local community resources and experience collaborating with external service agencies preferred.
• Strong organizational, problem-solving, and case management skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Understanding of FERPA and HIPPA.
• Proven ability to collaborate effectively with faculty, staff, and external partners.
• Proficiency with Microsoft Office and student success software systems.

How to Apply:

To apply, complete the official online application form at https://www.mctc.edu/hr/job-postings/ and be sure to submit your resume, a list of 3 professional references, and unofficial transcripts.

Deadline: Open until Filled, with priority being complete applications received by November 14, 2025 at 12:00 noon.

Mountwest is an Equal Employment Opportunity Employer. If you need assistance with this job posting, please email hr@mctc.edu .

Department:  Financial Aid, Student Services

Reports to:  Financial Aid Manager

Salary:  $35,568-$42,000/year.

FLSA Status: Full-time, benefits eligible, Non-classified, Exempt – 323943

Position Summary:

The Coordinator for Financial Aid – Workforce Programs is responsible for administering federal, state, institutional, and private financial aid programs for students enrolled in workforce education and short-term credential programs. This position will work closely with the financial aid office, workforce development team, and student services staff to ensure timely and accurate awarding, disbursement, and reconciliation of financial aid for non-traditional programs. The coordinator provides guidance to students on available aid, eligibility requirements, and the application process, with a strong emphasis on customer service and equity.

Essential Duties and Responsibilities:

• Assist students in applying for financial aid, including FAFSA completion and navigating non-traditional funding options.
• Evaluate and package financial aid awards for workforce and non-credit programs in compliance with federal, state, and institutional policies.
• Serve as the primary liaison between the financial aid office and the workforce development department.
• Administer workforce-specific funding programs such as WIOA, SNAP E&T, state grants, scholarships, and emergency aid.
• Maintain accurate and timely records of student eligibility, awards, and aid disbursements in accordance with audit and reconciliation standards.
• Provide one-on-one guidance to prospective and current workforce students regarding financial aid eligibility and requirements.
• Develop informational materials and conduct presentations or workshops related to financial aid for workforce education.
• Monitor student academic progress and enrollment status for continued aid eligibility.
• Collaborate with internal and external partners to support wraparound services and resource referrals.
• Participate in financial aid training, professional development, and regulatory updates to ensure compliance.
• Assist with providing student support services, registration, guidance, etc. to workforce students.
• Perform other related duties as assigned.

Minimum Qualifications:

• Associate degree required; Bachelor’s degree preferred.
• Experience in financial aid, student services, or higher education
• Knowledge of federal and state financial aid regulations, including non-credit or workforce program funding.
• Demonstrated ability to work effectively with diverse student populations.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and experience with financial aid management systems (e.g., Ellucian, Banner, or similar).
• Excellent communication and customer service skills.

Preferred Qualifications:

• Experience with WIOA, SNAP E&T, or other workforce development funding streams.
• Prior experience in a community college or technical education setting.

Working Conditions:

• This position may require occasional evening or weekend hours.
• Work is typically performed in an office environment with some outreach in community or classroom settings.
• Travel to offsite locations will be required.

How to Apply:

To apply, complete the official online application form at https://www.mctc.edu/hr/job-postings/ and be sure to submit your resume, a list of 3 professional references, and unofficial transcripts.

Deadline: Open until Filled, with priority being complete applications received by November 14, 2025 at 12:00 noon.

Mountwest is an Equal Employment Opportunity Employer. If you need assistance with this job posting, please call 304-710-3434 or email hr@mctc.edu .

Project Manager/Accountant, Sr.

FLSA Status:   Full-time, Exempt, Non-Classified, Benefits Eligible – 323815

Reports to:     Director of Business Services

Salary:             $45,000-$50,000 per year, non-negotiable outside of the posted range.

Additional Information: The position is currently grant funded through September 30, 2030, and expected to last for the duration of the grant. Potential to continue after the grant is to be determined, based upon job duties and responsibilities at the time of grant-end.

This is an in-person, in-office, job. Employees must work at the location in Huntington, WV on Mountwest’s campus.

Summary:  The Project Manager/Accountant is responsible for the day-to-day leadership, coordination, and management of the Strengthening Institutions Program: A Holistic Approach to Improving Retention grant. This position ensures all project activities align with grant objectives, timelines, and compliance requirements, collaborating with college stakeholders to achieve outcomes that advance student success and strengthen teaching and learning.

In addition to project leadership responsibilities, this position serves as the institution’s Post-Award Accountant, overseeing the financial management, compliance, and reporting for all institutional grants, in addition to other day to day accounting/finance responsibilities that contribute to the success of the college. The role ensures fiscal integrity, adherence to federal and state regulations, and effective coordination between project teams, finance offices, and external funding agencies to support both programmatic and institutional goals.

General Duties and Responsibilities:

• Provide overall leadership and coordination for the grant project, ensuring alignment with the college’s mission and the goals outlined in the grant proposal.
• Develop and manage detailed project plans, timelines, budgets and deliverables.
• Ensure the project’s programmatic and technical goals are met on time and within scope.
• Maintain organized records of all grant-related activities and documentation
• Forecast future budget needs and justify variances as required by the funder.
• Coordinate activities and provide documentation for audits, site visits, and grant evaluations.
• Serve as the primary point of contact for the funding agency.
• Represent the college at external meetings, conferences, and stakeholder engagements.

• Oversee the financial monitoring, reconciliation, and performance reporting for all institutional grants in a timely and accurate manner ensuring accuracy and allowability of all costs.
• Assist with day-to-day accounting functions in the Business office, such as reporting, budgeting, coordinating trainings, and ensuring fiscal responsibility and compliance with policies.
• Maintain compliance with all applicable federal, state, and institutional fiscal regulations and grant guidelines, including Uniform Guidance.
• Manage grant closeout processes, ensuring proper reconciliation, documentation, and submission of required final reports.
• Compile and report annual data for the Schedule of Expenditures of Federal Awards (SEFA) in collaboration with the institution’s finance office.
• Other project management and accounting related duties as assigned by the CFO.

Minimum Qualifications: A Bachelor’s degree in business, administration or related field, with at least five years of administrative management and financial reporting experience. The successful candidate will be a self-starter, with the ability to guide work independently. Must have effective communication skills, with the ability to coordinate groups of people, tasks, and purchases to complete project deliverables.

Licensure/Certification Required: Valid driver’s license.

Knowledge, Skills, and Abilities Required:

• Experience in personnel and budget
• Excellent interpersonal and communication skills, including experience in technical writing.
• Demonstrated effective leadership
• Exceptional organizational skills with meticulous attention to detail.
• Demonstrated problem-solving abilities and proactive approach to project management.
• Ability to work independently, prioritize tasks, and manage competing priorities effectively.

Physical/Work Demands: Incumbent willwork in a standard office environment. Travel may be required.

rofessional references, and unofficial transcripts.

Deadline: Open until Filled, with priority being complete applications received by November 14, 2025 at 12:00 noon.

Mountwest is an Equal Employment Opportunity Employer. If you need assistance with this job posting, please call 304-710-3434 or email hr@mctc.edu  .

Coordinator of Academic Affairs (323557)

FLSA Status: Exempt

Job Status:     Non-Classified

Reports to:     Chief Academic Officer

Salary Range:  $50,000-$55,000

Summary:  Provides complex independent administrative and mission support for the Chief Academic Officer and academic unit, with additional specific administrative duties for the Division of Workforce

General Duties and Responsibilities:

Academic Administration Support:

• Develops work flows and processes and ensures that daily operations of the office go smoothly.
• Document and develop policies, procedures, guiding documents, handbooks, and more.
• Maintain and manage regular office functions, such as creating reports, data entry, filing, mailings, managing calendars, greeting and assisting visitors, answering phone calls, emailing, and organizing and digitizing files.
• Create agendas, take notes, and manage meetings for the department, including follow-up of task completion.
• Maintain and create the academic calendar and schedule in Banner.
• Facilitate the scheduling of meetings through Outlook.
• Manage room reservations on behalf of the CAO or unit.
• Organize accreditation files, evidence, and other documents in SharePoint or other systems.
• Ensure compensation handbook of faculty is maintained and kept updated in collaboration with Human Resources, and help with documentation of faculty pay.
• Assist in communications throughout the academic unit under the direction of the CAO.
• Provides effective coordination with various groups to gather information, provide guidance and communications from the administrator and monitor or coordinate various meetings and activities.
• Attends on- and off-campus meetings (but primarily on campus) on behalf of administrator as requested and reports back on issues of importance.
• May serve on committees and task forces as requested.
• Manages and coordinates special projects for the administrator.
• May supervise maintenance of web pages relating to administrator’s office or for events sponsored by office.
• Coordinates all travel arrangements for the administrator and units.
• Manage the schedule for classrooms and for the department of Academic Affairs.
• Serve as the purchasing card holder for the academic unit.
• Participates in training and professional development sessions to enhance job performance.
• Performs related duties as assigned or as directed.

Faculty Support:

• Manage, keep record of, and format course outlines and syllabi in collaboration with faculty
• Add courses and other information to Banner such as text book information, course requirements, descriptions, course outcomes, modalities, and more; look up academic information in Banner.
• Manage room scheduling for classrooms and ensure efficiency.
• Take minutes for all assigned academic committees.
• Assist in the organization of advisory committee meetings as needed.
• Assist in creating, maintaining, and organizing accurate documents related to assessment data.
• Assist in the organization, documentation, and record-keeping of curriculum meetings and curriculum documents.
• Organize and attend curriculum meetings, take minutes.
• Follow up with faculty for completion of agenda items.

Minimum Qualifications:   Requires a minimum of an associate’s degree with 3 years of experience in office administration; Applicants are encouraged to apply if they have relevant experience but do not meet all requirements or have experience in all the listed duties.

Licensure/Certification Required:  Possession of a valid/current driver’s license.

Knowledge, Skills, and Abilities Required:

• Excellent communication with colleagues.
• Ability to learn and to apply effectively the policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution.
• Ability to maintain confidentiality.
• Ability to work independently.
• Thorough knowledge of office management, procedures and protocol, along with thorough knowledge of correct English, grammar, spelling, punctuation, and sentence structure.
• Strong interpersonal skills with the ability to maintain a professional demeanor while interacting with customers either in person or over the telephone.
• Demonstrated ability to establish and maintain cooperative working relationships among all levels of employees within the organization.
• Demonstrated ability to apply solid judgment, discretion and initiative in performing a variety of complex administrative tasks.
• Demonstrated ability to coordinate and prioritize many different administrative tasks, determine relative importance of each, set deadlines, and complete projects in a timely manner.
• Proven ability to type with speed and accuracy.
• Proven ability to be tech savvy and use multiple programs, including excel, Microsoft word, Banner (Banner experience is not required), Outlook, and more.

Physical/Work Demands:  Work is typically performed in a normal office environment; some duties may require lifting and carrying boxes of materials/supplies, traveling to different locations/sites, climbing stairs and near-constant use of computer.

Application Deadline: Open until filled, with priority review given to applicants who apply by December 5th, 2025.