Tuition & Fees
Payment of Fees
Tuition and fees are due and payable to the Mountwest Business Services Office cashiering area in accordance with the due dates shown on any student billing statement, along with any due dates posted in the Mountwest office and website. If the student does not pay tuition and fees on or before the due date, the student will be charged a late fee, and the student will be withdrawn from all registered classes. If the student is able to re-enroll at Mountwest Community & Technical College, the student will pay a penalty registration fee. All bills will be sent electronically to the student’s Mountwest email address. It is the students’ responsibility to know when tuition and fees are due and to pay them by that time.
Student deferred payment plans for tuition and fees will be offered during the academic year. All available financial aid for the term must be credited to the student’s account prior to determining the amount available for deferral. Students must come in person to the Mountwest Business Services Cashier’s Office to sign up for deferred payment plans prior to any official due date.
Students may pay tuition and fees in person or online at http://www.mctc.edu/myMCTC. Payments of cash and check only are accepted in person at the Mountwest Business Services Office cashiering area.
A student’s registration is not complete until all tuition and fees are paid. Registration may be canceled if the bank does not honor the student’s check or electronic check for payment of registration fees. A charge of $25 will be assessed for each check returned unpaid by the bank.
A student who has a financial obligation to Mountwest cannot engage in any registration activity until the obligation is satisfied. Unpaid student obligations can be assigned to a collection agency. The student will communicate and pay the collection agency directly. All collection costs incurred by the agency will be paid by the student.
Withdrawal/Reinstatement policy for Nonpayment of Enrollment Fees and other Financial Obligations
- Upon notice from the Mountwest Business Services Office, the Mountwest Registrar will initiate a complete withdrawal for a student not paying fees or other financial obligations. The withdrawal will be classified as “Administrative- Nonpayment of Enrollment,” or “Administrative Nonpayment of Financial Obligations.” A fee of $25.00 will be charged to the student.
- If the student fulfills the financial obligation, the Mountwest Business Services Office will notify the student Dean of Student Services. The dean will have discretion to approve registration.
- A student who owes a financial obligation to Mountwest will not be permitted to enroll in subsequent semesters or terms until the obligation is paid.
- If a student disputes an administrative withdrawal, for financial obligations he/she may file an appeal with the Dean of Student Services.
Tuition and fees will be refunded according to schedule. The schedule is below. For current information regarding refunding please log onto the Mountwest Business Services Cashier’s Office website at: http://www.mctc.edu/administration/business-services/cashiers-office/.
- Official complete withdrawals from all classes course schedule.
- Students who are denied admission, declared academically ineligible to return, or are unable to return for medical reasons, may be refunded on a prorated basis.
- Refunds of tuition and fees to students called to armed services will be processed in accordance with military orders.
- When it becomes necessary to cancel a class by administrative and/or faculty action, a student is granted a full refund of the tuition and fee for the class canceled unless he or she registers in another course of like value in terms of semester hours. This action does not apply to disciplinary action or withdrawals due to nonpayment of financial obligations.
- A student who is required to withdraw from the institution for disciplinary reasons is not entitled to refunds.
The following schedule for calculating refunds shall be adhered to for those students who withdraw from the institution via the official withdrawal process and are eligible to receive funds. Monetary Refunds to Students will be within 4 to 5 weeks after the semester starts.
Academic Year (Fall and Spring)
- 90% Refund – Changes processed during the first and second week of classes.
- 75% Refund - Changes processed during the third and fourth week of classes.
- 50% Refund – Changes processed during the fifth and sixth weeks of classes.
- No Refund – Any changes beginning with the seventh week of classes.
Summer Term, Non-Traditional Periods and 8 Week Classes
- 90% Refund – Changes processed during the first three days of classes (up to 13% of the term)
- 75% Refund - Changes processed during the fourth through sixth day of classes (from 14% to 25% of the term)
- 50% Refund – Changes processed during the seventh through ninth day of classes (from 26% to 38% of the term)
- No Refund – Any changes processed after the tenth day of classes (after 38% of term complete)
Should the percentage calculation identify a partial day, the entire day will be included in the refund period. Mountwest Community & Technical College’s governing board reserve the right to change refund schedules without prior notice.
IMPORTANT: Please note that it is the student’s responsibility to contact Advising to drop courses in order to ensure they receive proper notice of withdrawal. Students who do not officially withdrawal from courses according to procedures will be liable for fees incurred. Refunds if due will be processed.
The refund schedule is promulgated by Legislative Rule, Title 135, West Virginia Council for Community and Technical College Education, Series 32, Tuition and Fees, §135-32-6, Refunds, and Mountwest Community & Technical College Institutional Board of Governors, Policy No. F – 7, Assessment, Collection, and Refund of Student Tuition and Fees.